Sourced from the official booklet. We base everything on the Department of State's Notary Public License Law (September 2026 edition). Rules and fees can change, so confirm with the NY Department of State before you act.
- Register first: on the DOS form, with a $60 fee. Update your details before any e-notarization.
- Location: you must be physically in New York, on a network that allows location detection. The signer can be anywhere, with extra rules if they are outside the U.S.
- Identity: identity verification, credential analysis and third-party identity proofing, unless you personally know the signer.
- Signature: an electronic signature that is unique, verifiable, under your sole control and tamper-evident.
- Certificate: it must state that the signer appeared using communication technology.
- Recording: keep it for at least 10 years, and don't display personal identifying information in it.
- Fee: $25 per electronic act. Report an e-mail change within 5 days.
- No business may require that notarizations be electronic only.